Dates & Payment

Setup > Dates & Payment is where you set the entry fee, refunds, registration and list deadlines and your round schedule.

Click Save in the status bar when you are done. The Event Schedule card is the exception: it has its own Save Schedule button.

Entry fee

1. Leave Accept payments via OWR on to take payment through Stripe at registration. Turn it off if you take bank transfer or cash; the Amount is then for information only.
2. On some plans, events with more players than your plan's limit must use OWR payments, and turning it off asks you to upgrade to Pro.
3. Set the Amount (per player, or per team for Doubles and Teams). 0 means free.
4. If you see Set Up Payouts, click Connect with Stripe. Until payouts are connected, players cannot register. See Setting Up Stripe Payments.
5. Under Ticketing Fees Paid By, choose Player (added on top at checkout) or Organizer (taken from your payout). The breakdown shows Your Estimated Payout.

If you absorb the fee, each refund costs you that fee, because Stripe and OWR keep their fees on a refund.

Player Self-Service Refunds lets players refund themselves until the Refund Deadline (end of that day, event time zone). Left empty, it defaults to one week before the event. Turn it off to handle refunds yourself.

Deadlines and registration

Set Registration Opens, Registration Closes and List Submission Deadline, each with a time. Allow late submissions (on by default) still accepts lists after the deadline and flags them for you.

Auto-manage from dates opens and closes registration on those dates. Turn it off to use the Registration Open switch yourself, for example to let a late player in.

Army Lists Visible shows every list to all players and stops further submissions. Most organisers turn it on after the list deadline.

Event schedule

1. Next to Start:, pick the date and time of round 1.
2. Click Auto. Rounds are scheduled back to back from your round time, with a lunch break around midday and a Rego time 30 minutes before each day's first round.
3. Adjust any round by hand. Later rounds that day move with it.
4. Click Save Schedule.

Every round needs a start time to tick off Round start times scheduled on the Overview checklist.

Related

• Setting Up Stripe Payments
• What does OWR charge, and when do I get paid?
• How do refunds work for my event?
• Attendees